Introduction

Sharing passwords securely is essential for both personal and professional settings. Keeper, a robust password management solution, offers multiple methods to share passwords and sensitive information safely. This guide provides detailed instructions on how to share passwords using Keeper's various features.

Keeper enables users to securely share individual records, entire folders, and files with others. Its sharing functionalities include:

• Record Sharing: Share single records with specific users, assigning appropriate permissions.
• Folder Sharing: Share multiple records by sharing a folder, with customizable user and record permissions.
• File Sharing: Securely share files via record or folder sharing.
• One-Time Share: Provide time-limited access to a record without requiring the recipient to have a Keeper account.

Requirements

• An active Keeper account.
• The Keeper application is installed on your device or access to the Keeper Web Vault.
• Internet connectivity.

Step-by-Step Instructions

Sharing a Single Record

• Access the Record: Log in to your Keeper Vault and locate the record you wish to share.
• Initiate Sharing: Click the Share button associated with the record.
• Add Recipient: In the "Add People" field, enter the email address of the Keeper user you want to share the record with.
• Set Permissions: Click the dropdown arrow next to the email field to set the user's permission level:
  • Can Edit: Allows the user to modify the record.
  • Can Share: Allows the user to share the record further.
  • Can Edit & Share: Grants both edit and share permissions.
  • View Only: User can view the record but cannot edit or share.
  • Change Owner: Transfers full control of the record to the user.
• Finalize Sharing: Click Add to send the sharing invitation. If this is the first time sharing with this user, they will receive an email prompting them to accept or deny the share request.

Sharing a Folder

• Create a Shared Folder: In your Keeper Vault, click Create New > Shared Folder.
• Name and Configure Folder: Enter a name for the folder and set default user and record permissions.
• Add Records: Drag and drop existing records into the shared folder or use the record search bar to add them.
• Set Record Permissions: older, set permFor each record in the fissions (Can Edit, Can Share, etc.) as needed.
• Add Users: In the "Users" tab of the shared folder, enter the email addresses of Keeper users you wish to share the folder with.
• Assign User Permissions: For each user, set permissions:
  • Can Manage Users: User can add or remove other users in the folder.
  • Can Manage Records: User can add or remove records in the folder.
  • Can Manage Users & Records: User can manage both users and records.
  • No User Permissions: User has no management permissions but can access the records as allowed.
• Finalize Sharing: Users will receive an invitation to access the shared folder.

Using One-Time Share

Keeper "One-Time Share" provides time-limited secure sharing of a record to anyone who doesn't have a Keeper account. One-Time Share is the most secure way to send confidential information without exposing information over email, text message or messaging.

• Access the Record: Open the record you wish to share temporarily.
• Initiate One-Time Share: Click the 3 dots icon, then select One-Time Share.
• Set Expiration: Choose how long the share link should be valid.
• Share the Link: Copy the generated link or invitation and send it to the recipient via your preferred communication method.
• Recipient Access: The recipient opens the link to view the record. The link is device-locked and expires after the set time, ensuring security.

Tips and Best Practices

Regularly Review Shared Items: Periodically review shared records and folders to ensure that only authorized users have access.

Use Appropriate Permissions: Assign the minimum necessary permissions to users to maintain security.

Utilize One-Time Share for Temporary Access: For contractors or temporary collaborators, use One-Time Share to limit access duration.

Educate Recipients: Ensure that recipients understand how to access shared items securely and recognize legitimate Keeper sharing invitations.

Additional Resources

• For a comprehensive guide on sharing features, visit Keeper's official documentation: Sharing | Keeper Documentation

By following these steps and best practices, you can securely share passwords and sensitive information using Keeper's robust features.